Getting started
How to get started with Attendy
It takes about 10 minutes from signing up to your first employee check-in. Follow the steps below in order; everything you need is on this page.
What you need
- About 10 minutes
- A browser on a computer or phone
- Telegram
- To be at the office (to pin the branch)
- 1
Step 1
Sign up
Click «Start free» at the top of the site and fill in the form:
- Company name.
- Your name.
- Phone number. Use the number your Telegram account is linked to: you'll connect to the bot with the same number later.
- Confirm the number. Click «Get code in Telegram», then tap «Start» and «📱 Send number» in the bot. It sends a 4-digit code; enter it in the form.
- Email.
- Password, at least 8 characters.
- Tick the terms checkbox and click «Start free».
Your dashboard opens right away, no need to log in again. A 14-day free trial starts, and no bank card is required.
- 2
Step 2
Check the working hours
A default schedule is created for your company automatically:
Setting Default Working days Monday – Friday Working hours 09:00 – 18:00 Lunch 60 minutes If your hours differ, change them in the «Schedules» section. Lateness and early leaving are calculated against this schedule.
- 3
Step 3
Add a branch (office)
A branch is the place where employees check in and out: an office, a shop, a workshop and so on. You can't add employees without a branch, so don't skip this step.
- In «Branches», click «Add branch».
- Give it a name, for example «Head office».
- Pin your office on the map. For the best accuracy, do this while you're in the office.
- Choose the radius, the allowed distance around the office. The default is 150 metres; anything from 30 to 1000 metres works. Outside this circle, an employee can't check in.
- Save.
- 4
Step 4
Print and hang the QR code
Each branch gets its own QR code.
- On the branch page, download the «QR poster (PDF)».
- Print it on A4 paper.
- Hang it where employees will see it on the way in and out, such as by the door or reception.
The same QR code records both arrival and departure. The system works out which one it is.
- 5
Step 5
Add employees
- In «Employees», click «Add employee».
- Enter their full name.
- Enter their phone number. This matters: the employee connects to Telegram with exactly this number.
- Choose the branch.
- Optionally add a position, salary, start date or a different schedule.
- Save.
The employee appears as «Invited». Once they connect to the bot, the status changes to «Active».
- 6
Step 6
Employees connect to the Telegram bot
Each employee connects to the bot once. No app, login or password needed. Copy the text below and send it to your team.
Text to send employees
Hi! From now on we record arrivals and departures in Telegram. 1. Open the @attendyuz_bot bot in Telegram and tap «Start». 2. Tap «📱 Send phone number». 3. The bot confirms you're connected and shows the DAVOMAT button. When you arrive at work, tap DAVOMAT → «Scan» and scan the QR code in the office. Do the same when you leave.
- 7
Step 7
The first scan
When an employee arrives at the office, they:
- Tap the DAVOMAT button in the bot.
- Tap «Scan».
- Allow camera and location access when the phone asks.
- Point the camera at the QR code on the wall.
If everything checks out, the screen shows «Arrived ✅» and the time. At the end of the day they scan the same code again and are marked as left.
Meanwhile, on the «Today» page of your dashboard you see who has arrived, who is late and who hasn't come yet, in real time.
Extra
Connect Telegram as the owner
Optional, but recommended. Click «Connect Telegram» in the dashboard, or send the @attendyuz_bot bot the phone number you signed up with. After that, the bot sends you:
- alerts about late and absent employees;
- daily, weekly and monthly reports;
- employees' leave and time-off requests, approved with one tap.
Troubleshooting
Common problems
When an employee can't check in, the bot tells them why. Find the message in the table below.
«You're far from the office»
- Why
- The employee is outside the branch radius
- What to do
- Go inside and try again. If it keeps happening, increase the radius or check the pin on the map.
«Location not found or inaccurate»
- Why
- GPS is off or the signal is weak
- What to do
- Turn on location, allow it for Telegram and try again near a window.
«QR code not found»
- Why
- An old poster or a different QR code
- What to do
- Print a new poster from the dashboard.
«Too early»
- Why
- The shift starts in more than 3 hours
- What to do
- Arrival can be recorded at most 3 hours before the shift starts.
«Too soon»
- Why
- Less than 2 minutes since checking in
- What to do
- Wait and scan when leaving.
«Already checked in and out today»
- Why
- Both arrival and departure are recorded
- What to do
- Nothing to do, the day is closed.
«Subscription inactive»
- Why
- The trial or paid period has ended
- What to do
- Activate a plan under «Billing» in the dashboard. Your data is kept.
Still have questions?
If any step gives you trouble, message or call us. We'll help you set it up.
Start tracking attendance tomorrow morning
Sign-up takes 2 minutes. Free for 14 days, no card required.